This can be translated in active form. AT: "they counted the articles that people took out to use, and they counted the articles when people brought them back" (See: [[rc://en/ta/man/translate/figs-activepassive]])
It is not clear who assigned these men, so if you have to translate in active form, use your language's most general way of doing so. AT: "The leaders also assigned some of them to take care of" or "Some of them also took care of" (See: [[rc://en/ta/man/translate/figs-activepassive]])